Kanchanjunga Bal Sadan ("the School", "we", "us") respects the privacy of every student, parent, guardian and visitor. This policy explains how we handle personal information collected through this website, in line with the Individual Privacy Act, 2075 (2018) of Nepal and good international practice.
1. Information we collect
Information you give us
- Contact form: your name, email address, optional phone number, the subject and your message.
- Online admission form: the student's name, date of birth, gender, class applied for and previous school; the parent or guardian's name, relationship, phone number, optional email address and residential address; and any notes you choose to add.
Information collected automatically
- Server logs: IP address, browser type and the pages requested, kept for a short period for security and troubleshooting.
- Cookies: we do not use advertising or analytics cookies. See our Cookie Policy.
We do not ask for citizenship numbers, health records, payment details or other sensitive information through this website. Such documents are collected in person at the school office during admission.
2. Why we use your information
| Purpose | Information used |
|---|---|
| Responding to your enquiry | Contact form details |
| Processing an admission application and contacting you about it | Admission form details |
| Keeping the website secure and preventing spam or abuse | Server logs, IP address (rate limiting) |
| Meeting legal and regulatory obligations | As required by law |
We process information on the basis of your consent (which you give when submitting a form) and the School's legitimate interest in running admissions and responding to families.
3. Children's information
Admission applications contain information about children. Only a parent or legal guardian should submit the admission form. Access to applications is restricted to authorised school staff, and the information is used only for admission purposes.
4. Sharing your information
We never sell or rent personal information. We share it only:
- with authorised school staff who need it to do their work;
- with service providers that host our website and data (for example, Amazon Web Services), under appropriate confidentiality and security obligations;
- with government education authorities where required by law; or
- to protect the safety of a child or others in an emergency.
5. How long we keep information
- Contact messages: up to 12 months after the enquiry is resolved.
- Unsuccessful or withdrawn admission applications: up to 12 months after the academic session begins.
- Successful applications: transferred to the student's school record and kept as required by education regulations.
- Server logs: up to 90 days.
6. How we protect information
Data is transmitted over encrypted HTTPS connections and stored on secured servers. The administration area is protected by individual staff accounts, strong password hashing, rate limiting and session controls. Photos uploaded to the website are stripped of location and camera metadata.
7. Your rights
You may ask us to:
- confirm what personal information we hold about you or your child;
- correct inaccurate information;
- delete information that is no longer needed; or
- withdraw consent for future processing.
To make a request, contact the school office using the details below. We will respond within 30 days.
8. Third-party services
Our contact page shows an embedded Google Map to help you find the School. Google may set its own cookies when the map loads; please see Google's Privacy Policy. Placeholder photographs may be loaded from Picsum Photos until they are replaced with school photos.
9. Changes to this policy
We may update this policy from time to time. The "last updated" date at the top of the page shows when it was last changed.